This page covers the familiarization of the ALIS Web Application and tips&tricks for increasing the use of ALIS on your Airport. 
Modifying the ALIS system settings and parameters is handled in ALIS - configuration support.

Introduction 

Navigating through the web application is done through the 4 main tabs that are accessible on the top bar. 

STATUS 

The Status Page will get you a quick overview on:

  • The amount of assets that have been maintained by work-order per day for the last month ( Top left Graph) 
  • A bar -visualization of the activity in the last month ( - 30 days) ( top Right bars) 
    • Completed shifts in relation to total shifts created
    • Faulty assets resolved to total amount of assets marked faulty
    • Percentage of assets maintained in relation to how many that needs to be done
    • The amount of Observations that where created
  • A Distribution on the maintenance status of all assets in the system (Middle - below Graph) 
    • Assets that are recently maintained ( 0- 33% of cycle)  in relation to total amount of assets ( Green)
    • Assets that are in the middle of their maintenance cycle ( 33%-66%) in relation to total amount of assets ( Light Green)
    • Assets that are almost Due in maintenance ( 66% -100%)   in relation to total amount of assets ( Orange)
    • Assets that are Due in maintenance (>100%) in relation to total amount of assets ( Red)
  • The Open work-orders and their real-time progress ( Bottom part - Active shifts) 
    • You can close the work-orders from here once they are completed so that they will be removed from the on-site devices.

MAP 

The map view can be accessed by the top navigation bar.


The map is the central workplace for the maintenance managers to

  • Schedule work orders from selected assets 
  • Monitor work order progress
  • View all airports assets status
  • Track faulty assets
  • Track observations made on-site
  • Asset Reporting & auditing purposes

Make sure to check out the functionality on how you can register maintenance directly from the web! -> ALIS - Web maintenance registration

View all airport assets status

On the map we display all assets that are registered in the system. 

Depending on the filters on the left you can filter out only a certain set  that matches the filter criteria. 

Using the Map settings - you can choose to hide the filtered out assets or to see them "ghosted"  (Default)  .


The color of the assets represent the maintenance status of that asset in accordance with it's maintenance cylces. 
By default we show the maintenance  status color that is the most critical  ( in consideration with the activated filters).
These are the different % on which color is going to change

Preventive maintenance stateMaintenance cycle has reached Color of maintenance status
Recently Updated0-33% Green
Good condition33%-66% Light Green
Awaiting maintenance66% - 100%Orange
Maintenance overdue100% and aboveRed


For example  : If a maintenance cycle is set to do every 100 days  and the last time the maintenance was performed was on the first of January (1/1 )  then:
The color of the asset will be green up to approximately the 3th of feb. 
The color will be light green up to approx the 8 th of march ( 66% of 100 days= 66 days later ). 
Then the color will be yellow up to the 10th of April - 100 days after last maintenance.
After the 10th of April the color will become red because it has been 100 days since the maintenance task was performed. 

Schedule work orders

Custom work order

By use of the selection buttons on top we can select only the assets we want to create a work order for.

Revert back to the normal/unique asset selection tool 

Add/remove a single asset from the current selection

Add/Select a group of assets by drawing a rectangle over the assets

Add/Select a group of assets by use of a  polygon.

Always finish your polygon by clicking on the first node created.

clear the selection

(info) Highlighted assets will have a thick white edge.
(info) A detail selected asset ( details pane on the right) will have an additional blue ribbon edge  -only 1 asset can be detail selected.

When one or multiple assets are selected the "Create workorder" button can be used to create a work order from the selected group. 
The amount of assets selected is mentioned next the button.

Next you will get a pop-up that will ask need you to fill in : 

  1. The maintenance task that needs to be performed
  2. Which Team/Group will have access to the task to perfrom it
  3. Optionally - A permit number or additional description of the task
  4. Optionally - A reference number to an external system that can help you to link this up

The asset selection tool and the filters can be used in combination with each other!
When a group of assets is selected and an additional filter is activated -  the amount of assets selected will change depending on the filter criteria!
As a general rule - The filter selection active will overrule previous selected assets - what you see is what you get!

When activating the Asset status Filter "Faulty" the amount of selected assets is reduced from 4 to 1 . 

Area-based work order ( From the Work order Tab) 

All assets are divided in Area's and Sub Areas. 
An area is a physical division to geographical know where an asset or group of assets is located (ie: Runway 25L or 25R ) 
A sub Area is typically a group of lights that belong to one function and that can be maintained in 1 or multiple days. ( not weeks or months)  (ie: the Runway edge of runway 25L )

We can now plan our work orders according to these pre-defined Area's or Sub Area's.
To do this we go into the planning tab  and drag and drop the desired maintenance team on the date when the work order should take place

We can then enter the details of the work order:

When the work order is created it can be viewed on the dashboard but also in the List view.

(info)  Work orders will be available on the iPads from the moment that they are created. 

Monitor work order progress

Through the STATUS Page

The active shifts are visible in the STATUS page  and progress bar will inform you on the advancement.

Once all assets are maintained, the DONE button can be clicked to acknowledge the completion of the work perfromed by the manager and to remove the task from the task list of the technicians.

Map view

By using the OPEN WORK ORDERS Filter in the filter menu, you can visualize the assets included in a work order and to verify the advancement of the work performed.

The closing of the work order still needs to happen in the STATUS page or in the PLANNING - LIST VIEW page.

Track faulty assets

Faulty Assets are marked with a  and are visible on the map.
The assets can be marked faulty from the  ALIS Personal or ALIS Team app on the mobile devices.
Assets can also be toggled Faulty / Un-Faulty by means of the toggle switch.  ( This action will also be recorded in the history for auditing and referencing) 

Using the Filter ASSET STATUS -  will only show the faulty assets from which you can then create a work-order to replace/rectify the faulty lights - by means of the asset selection tool - CREATE WORKORDER.

Track observations made on-site

The Observation feature has received a big update - you can find out the new functions here: ALIS - Observations

Whenever an observation is created on-site with ALIS TEAMS app  - there will be a notification in the top left corner of the webapp.  

  • The color will represent the worst type of observation that is reported ( Green =Minor , Orange = Major , Red = Critical
  • The number represents the amount of open observations in the instance


Example of reported observation in ALIS TEAM ...

How the reported observation looks like in ALIS webapp when clicking on the notificaiton icon. 


You can now perform the following actions from the Notification side bar

IconAction

View the asset where the asset is linked to in the MAP. 

This will inform you on the location of the observation .

The asset where from where the observation was created will be selected. You can now use the "create workorder" button to directly create a follow-up action on this asset.

Open the details of the observation in a Pop-up Window

You can use the " View"  on map button to see the location of the asset on the map as above.

Or to directly close the observation by the "Mark as Done" button as below.

Mark The observation as acknowledged and appropriate action undertaken.

The observation/ticket will be closed but will remain accessible in the history.


(lightbulb) We suggest to keep the amount of observations as low as possible  (preferably 0 )  to make sure you are informed whenever an observation is reported and to be handled.
Observations serve as a "ticketing" system for assets or topics that need to be highlighted. Take the necessary action through create a work order from it or another non-ALIS related action and then mark the observation as "Done".
Any reported observation will remain in the system and can always be viewed again from the history detail of the assets.
By using the activity filter in combination with observation filter, you can easily find again the different type of observations that have been reported in the past. 

Within the asset details pane -  there is a section for "open observations" . Whenever there are observations still open for an asset they will be mentioned here  with the same action buttons as described above. 



Withing the History of the asset the observation will also be stored and mention if it is still open or not. 

Reporting 

How to create reports on the map and from work orders can be found in our How-to articles ALIS  under How-to create a workorder report and How-to create a report from Assets

Manage the master data

Learn more on how to Add/Change/Remove assets from your ALIS instance in the ALIS - Asset Management import/export.


Have a look at the other ALIS Web application support articles