ALIS - Create/Edit/Delete Asset(s)

This section will cover how to directly edit the asset in the Webapplication without using the import/export function with excel. This new feature was added to the release in ALIS v2023.02.

TLDR;

You can edit the asset directly and very visual in the MAP workspace. When you have the right permission you can select one or multiple assets using Orange Action button top right dropdown > Edit Asset(s) .

Edit an asset

In the Edit Asset(s) feature, you can make changes directly to the assets.

Here you can

• Edit name, serial number

• Edit type (that was previously created in Asset types management )

• Edit area

• Edit location Move or reposition your Asset(s)!

• Edit addition information fields

• Delete asset

• Editing the Main- and/or Sub Area will automatically add or remove the area’s as needed!

• Deleting an asset will close any related observation and will be removed from Open and Closed work orders

Additional fields

The following additional fields are available for editing / populating in order to be able to track certain assets status, configuration, connection.

• InstallationDate (Date Field)

• purchaseDate (Date Field)

• warrantyDate (Date Field)

• specialInstructions (Free field)

• genericText1 (Free field)

• genericText2 (Free field)

• genericText3 (Free field)

You can Import and Export these fields through Excel as well!

You can search and filter assets for these fields by using the “General information” filter

Selection mode

The selection mode can be found on the top of the MAP space.

Single asset selection

To select 1 element, use the normal arrow and click on that element to select it.

Multiple assets selection

To edit multiple assets at once, it faster to select the assets in bulk where you changes will be applied to all selected assets.

• To add multiple assets one by one, use the following mode and click on the elements that you want.

If you want to unselect an asset, make sure you are still on this mode and click on an element to unselect it.

• To selection multiple assets at once, you can use rectangular or polygon selection.

Rectangular selection	Polygon selection

• To remove all selections, use the X mode.

Edit multiple assets

On the top right of the MAP space, you will see a number of elements selected. Click on Edit Asset(s) and you can make changes to all of the selected elements at once.

When editing multiple assets, the names cannot be changed and there are some limitation with repositioning the assets.

Move or reposition your Asset(s)!

To move your assets, select single or multiple elements > Edit asset(s) > Location mode

There are options to reposition your selected asset:

• by supplying a new position value (Multiple assets selection cannot use this option)

  • WGS84 (latitude and longitude)

  • UTM

• by offsetting from its current location

  • amount of meter or foot in vertical and/or horizontal direction

Pro-tip: In the Offset mode, you can click on either the vertical or horizontal offset and use the scroll wheel on your mouse to move your assets faster.

Create Assets

Without having to import from excel, you can also add an asset using a drop-pin function at the top of the Map workspace next to the selection mode.

Once you click on it, you will see that a map marker will show up and there will be more options to choose what you want to do with it.

You have to

1. Drag the map marker manually to the location where you would like to add an asset (the location can be edited later)

2. Click on the green box

3. In “Create asset”, you can insert Name, Serial number, type, area, location, etc.

Assets History

You can view the “History” of assets if you scroll down to the bottom of the right panel.

You can filter the Asset History to find out quickly what really happened to this asset in the past and how many are there.

Here you can

• Filter faulty/non-faulty asset

• Filter for only torque/validation task/photometric measurement

• Filter for observations created or resolved

• Filter for asset data or identifier change

• Clear filters using X

This way you can focus on Observations, Faulty state, edit history … and not be distracted by the other registrations.