This section will cover how to Add/Change/Remove asset types registered in your ALIS instance and was added to the release in ALIS v2022.01. Asset Type management is part of the basic features of ALIS and is provided within the ALIS basic subscription.We have added the familiar methods of ALIS configurations to the Asset Types. This now allows you to get a better overview and management capabilities to it, including excel based Export/Import of it.  

TLDR;

Asset types are the different types of equipment that can be registered in ALIS. All assets that are associated to the same asset type will have the same properties ( image, manual, preventive maintenance task, etc) . Modifying the asset type will thus change the property of all associated assets. Asset types can be Created and  edited in the webapp but also exported and imported by means of excel sheets for big changes.

You can find the instruction video here:

Asset Types overview

You can find the configuration page and asset type overview under your general "Settings"> Asset Types > Manage asset types



Here you can 

  • Search for specific asset types
  • Edit an Asset Type
  • Delete asset types ( if no assets are associated with the asset type*) 
  • Create a new asset type
  • Export the complete asset type list with it's main properties

(info) To associate an asset with a different Asset Type > Export and Import the corresponding assets and modify the assetClass field to the new pre-existing asset type.

Create / Edit an asset Type

When creating or editing an asset type you can add or edit some predefined properties. See the section "Adding/Changing  Asset Types - minimum requirements" for more details on what fields are mandatory.

You can upload new pictures to overwrite the current image.

Labels

Labels can be used the categories your asset types so that you can quickly refer to them later or find assets(types) with the same similarities ( ie: inset lights or runway lights) 

Upon the right permissions, new labels can be created when creating or editing asset types.

The Asset type overview list show and allow to search for these labels .


Preventive Maintenance tasks for Asset Types

Here you can define what the preventive maintenance tasks are and with which maintenance regime they should be performed. 

(info) The colour of each asset in the Map will reflect the proportial maintenance status of that asset as defined to it's preventive maintenance task interval for that asset type. Always the worst condition will be shown (unless filtered otherwise) .

See How-to change the preventive maintenance cycle of an asset(-type) in ALIS for more information on the subject.

We have added a handy quick-select for the most common maintenance regimes but feel free to make it custom. 

To add a new Preventive maintenance task - Select the task from the drop down - select a maintenance interval and hit the "+" button. 

To add new maintenance tasks to the dropdown see - ALIS - Maintenance tasks configuration

Pictures

You can add 1 or multiple images to an asset type to have a clear indication of what type of equipment is selected.

  • You can give the image a specific name 
  • Use existing pictures or upload a new file.
  • Add the image to the bottom or top of the image list

The top image will be used as the main and first image if applicable.

These pictures will be shown as sliding panels in the asset details when selected in the "Map".

You can add 1 or multiple links ( document or weblink )  to an asset type as a shortcut to the relevant documentation for that asset types ( The manual, the datasheet, the installation report, the change log, etc.) 

  • The link can be of a certain type ( Manual, datasheet or Other) 
  • Use existing files or upload a new file.
  • Add a external URL link 
  • You can add the new link to the top or bottom of the current list.
  • Links can be edited, oped, removed or changed of position

The list order will be respected when show the links table where applicable.



Representation of Pictures and Links in the Map


Export function 

To Export the complete set of asset types currently in the system - find the °°° top right and select Export Asset Types.


You can now edit ( see later)  the excel sheet and the asset types properties to your liking. Do not modify or re-use the "id" of the asset types.

You can add new asset types in batch by adding additional lines into the sheet.
(warning) WARNING : for new asset types in the excel sheet - leave the "id" column empty for those new lines. The system will add a new "id" automatically for each new asset type. 

Import function

With the previously exported and edited asset types from your system you can use the °°° to open up the "Import Asset Types"

You can now drag and drop the asset type excel sheet in the dropbox and also any images you used as a reference in the excel sheet.

Once all files are dropped - you can Analyse the file and validate it for import

(info) You can now only Create/Update asset Types by excel import. To remove Asset types, remove them 1by1 from the asset overview.


When updating asset type data in your system it's always good to have a copy of the export in case you would modify details unwillingly.

(if all would be going wrong - don't worry -  you can always contact us so that we can playback an automatic backup of your instance to a certain date of choice) 

Possible validation messages...
CategoryValidation messageDescription

General

importNotPossibleThe import is not possible, due to available error messages in this import run.
definitionFileMissingThere was no file to import provided.
definitionFileNotReadableThe file provided to import was not readable. Try to import your data as .xlsx or .csv file with UTF-8 (unicode) charset.
Data integrityduplicateAssetTypesFoundThere are duplicate assets in the provided input file. Please ensure unique asset type names across your document.
duplicateAttachmentsFoundThe name of media attachments (picture or link) must be unique within one asset type (in XLSX file) or the name is already available as opposing type in DB
File Upload
noAdditionalFilesProvidedThere was no optional file found. We strongly recommend to provide at least some images (and datasheets?)
uploadedFileIsUnusedThe file uploaded is this run was not referenced by any import file. You should mention your file as in image or link (manual, datasheet or other) in the spreadsheet document!
fileReferenceNotFoundA file referenced by  the spreadsheet wasn't found. Please upload the missing file!
PicturesmissingImageFileNameThere is a picture mentioned by it's label without providing the actual file name. Please provide the name of a file which is uploaded & should be referenced.
Links / Documents
linkAndFileMissingThe given document has neither external url nor the uploaded file name set.
invalidAttachmentTypeThe given link document type is unknown; Will fallback to Other instead.
ambiguousLinkContentThe given link document has external url & file reference set; Please don't use them simultaneously
Required fieldsmissingNameThe field Name is required but empty. Please add to import file.
missingModelThe field Model is required but empty. Please add to import file.
missingManufacturerThe field Manufacturer is required but empty. Please add to import file.
fixationPointsIsNotAnIntegerThe field Bolts must only contain numbers.

Adding/Changing  Asset Types through the importer

When adding asset types to the system, you will need all the minimum requirements for that asset to excist in the system.

These are the minimum information we need about an asset type in order for it to exist it in ALIS.

Click here to expand...
  • Id
  • assetTypeId

TEXT

depending on mode

Optional for AssetTypeMatchingBehaviour.ByName & AssetTypeMatchingBehaviour.Auto

Required for AssetTypeMatchingBehaviour.ById

Only for updating existing asset types; Not allowed for asset type creation!

Internal Asset type identifier, useful e.g. to rename previously exported asset types.

  • name
  • assetTypeName
  • description
  • desc
  • assetType

  • assetClass

TEXT

Mandatory

Name must be unique across document & database.

  • Manufacturer
  • assetTypeManufacturer

TEXT

Mandatory

Manufacturer as text.

  • Model
  • assetTypeModel

TEXT

Mandatory

Model as text.

  • FixationPoints
  • fixationCount
  • bolts
  • fix

NUMBER

Optional

Number of fixations for this asset type

  • Image
  • Picture
  • Pic
  • Img

MULTIPLE

Optional

Aliases

Description

  • File
  • Path
  • (EMPTY)
Name of uploaded file to be linked
  • Name
  • Description

Custom Media Attachment name (shown in ALIS)

Optional, defaults to original file name without extension

  • Link
  • doc
  • document

MULTIPLE

Optional

Aliases

Description

  • File
  • Path
  • (EMPTY)
Name of uploaded file to be linked
  • Name
  • Description

Custom Media Attachment name (shown in ALIS)

Required

  • Type
  • Category

Type of Media Attachment

Could be DataSheet or Manual or Other

Will default to Other

  • URL
External Web url
  • label
  • labels
  • lbl
  • tag
  • tags

MULTIPLE

Optional


Deprecated fields - due to replacement of other fields
  • Image
  • imageName
  • picture
  • pictureName

PICTURE FILE REFERENCE

Optional

(Deprecated)

Name of the picture file to reference. Supported file types are: JPEG, PNG, …

All referenced image files have to be uploaded in the same run as the spreadsheet you want to import.

  • WebSiteLink
  • webSite
  • webLink
  • webUrl
  • url
  • link

TEXT

Optional

(Deprecated)

Link to external documentation or data sheet as url.


File schema example

Minimal working example

Manufacturer

Model

Description

FixationPoints

ADB Safegate

L-850C(L)

RELIANCE Runway Edge Inset

6

Pretty good example

Manufacturer

Model

Description

FixationPoints

Picture[1]File

Picture[2]FilePicture[1]NameLink[1]UrlLink[1]NameLabel1Label2

ADB Safegate

L-850C(L)

RELIANCE

Runway Edge Inset

6

Adbsg-L850CL.jpg

L850CL-top.jpgTopViewhttps://adbsafegate.com/product-center/airfield/?prod=reliance-runway-edge-inset-l850c-ledManualTCLRCL

*Adbsg-L850CL.jpg needs to be upload next to the file


Comprehensive example

Manufacturer

Model

Description

FixationPoints

Picture[1]File

Picture[1]NamePicture[2]FilePicture[1]NameLink[1]NameLink[1]UrlLink[2]NameLink[2]UrlLink[2]TypeLabel1Label2

ADB Safegate

L-850C(L)

RELIANCE

Runway Edge Inset

6

Adbsg-L850CL.jpg

CoverPhotoL850CL-top.jpgTopViewManualhttps://adbsafegate.com/product-center/airfield/?prod=reliance-runway-edge-inset-l850c-ledData Sheet
DataSheetTCLRCL

*Adbsg-L850CL.jpg needs to be upload next to the file

Sample files



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